Leak 01 · Cash
Customers pay late, and nobody has time to chase them.
Overdue invoices age past 30, 60, 90 days. The longer they sit, the less you collect.
Automatic reminders by stage, a ranked daily call list and a payment link in every message.
Business automation · San Diego County
Follow up on every lead. Stop chasing payments. Run like clockwork.
We build automated systems for small businesses that chase late payments, follow up with every lead and handle the admin work, so you collect more without hiring another person.
4 → 50collection calls per day after automating a San Diego storage company's AR process. Same collector, same hours.
Invoice #2041$640 · auto-collect on
- Day 0Invoice sentLogged to the collections board
- Day 11Friendly reminder text and emailSent automatically, 7:00 a.m.
- Day 14Added to today's call listRanked by balance and days late
- Day 15Call logged: promise to pay FridayFollow-up scheduled itself
- Day 18Paid online. $640 collected.Credited to the call that earned it
Owner time spent0 minutes
Where small businesses lose money
Most money leaks are follow-up problems.
Leak 02 · Leads
Quotes go out, and then go quiet.
Most leads need several touches before they buy. Busy teams stop after one.
Follow-up sequences that run until the lead books, declines or asks you to stop.
Leak 03 · Time
The owner is the most expensive data-entry clerk.
Spreadsheets, copy-paste reports and status checks eat the hours that should grow the business.
Reports that build themselves and one dashboard that shows the week at a glance.
What we build
The Clockwork Suite. Pick the tools you need.
Every tool runs on one hub in a CRM (customer relationship manager) you own, so you can pick only what your business needs and add more anytime. We'll work out the right fit on your first call. We set up and support your phone system and your CRM.
Clockwork Collect
- Daily refresh of every overdue account, sorted by stage
- Reminder texts and emails timed to each stage, with opt-outs handled
- A prioritized call list so your team calls the right people first
- Dollars collected, tracked back to the call or message that earned them
Clockwork Follow-Up
- Every new lead captured and assigned within minutes
- Quote follow-ups that keep going until there's an answer
- Rebooking reminders for repeat customers
- Review requests after every finished job
Clockwork Connect
- Business numbers and two-way texting for your whole team
- Every call and text logged to the customer's record automatically
- Call recordings, routing and phone menus
- Reminders and confirmations in wording you approve, with quiet hours respected
Clockwork Pulse
- Your weekly numbers in one view, updated automatically
- Cash, sales, overdue balances and team activity side by side
- No more Monday mornings building spreadsheets
The full Clockwork Suite
All four tools, connected from day one, at a bundle price below buying them separately.
Case study · Portable storage, San Diego
One collector. Twelve times the reach.
A San Diego storage company's overdue balances were climbing and its one collector spent most of the day figuring out who to call. We rebuilt the process end to end.
- Overdue accounts refresh every morning from the company's own reports
- Reminder texts and emails go out automatically at each stage
- The collector opens one ranked call list and starts dialing
- Every payment is tracked back to the outreach that earned it
Before~4calls per day
After50calls per day
Who to callDecided by hand each morning
Who to callRanked automatically before 7 a.m.
How it works
Four steps, clear prices, no surprises.
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Step 1
Money-leak call
Free 30 minutes
We talk through how work moves through your business and where time or money slips away.
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Step 2
Automation audit
$500 credited to your build
We review your processes and data and hand you a written plan with what to automate and what it should save.
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Step 3
The build
Fixed price quoted after audit
We build, test with your real data and train your team. You own the system and the account it runs in.
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Step 4
Monthly support
From $500 per month
Monitoring, fixes, a monthly results report and new automations as your business grows.
After the build
Choose how much help you want.
Some owners want the system kept running. Some want a partner running operations alongside them. More on fractional operations.
Keep it running
Your system, phones and CRM monitored and maintained.
Essentials: monitoring, fixes, monthly results report$500/mo
Growth: Essentials plus one new automation a month and a strategy call$1,200/mo
A part-time head of operations
$2,500–4,000 per month
- Weekly 60-minute operations meeting
- Monthly dashboard review: what moved and why
- Up to about 10 hours of hands-on process work a month
- Coaching for your team leads
Get your team using it
Hands-on sessions that teach your staff the new system and the habits that keep it working.
- Priced per session
- Included with fractional operations
- On site in San Diego County or by video
Quick math
What is manual follow-up costing you?
Change the numbers to match your business. Nothing you type leaves this page.
Manual work per year$37,500
Hours per week × hourly value × 50 working weeks.
Cash waiting on customers$18,000
Find out how much we can automate
Money you've earned and haven't collected yet.
Who this is for
Owner-run businesses with 5 to 25 people.
- You send invoices and sometimes chase payments
- Leads come in faster than your team can follow up
- You already use some software, even if it's just QuickBooks and a calendar
- You'd rather fix the process than hire another admin
About
An operator who builds.
Clockwork Automation was founded by Jeremy, a U.S. Marine Corps veteran who served in communications, where keeping information moving accurately and on time was the job. He got his start in business running operations, sales and collections at a San Diego company, building the systems behind them: collections boards, sales pipelines, call audits and owner dashboards.
Over the last few years we've learned what actually moves the numbers in a small business and what just adds busywork. Now we're here to bring those real solutions to yours.
We're not selling you software. We learn how your business actually works, build the system that fits it, and stick around to make sure it keeps paying off.
Questions owners ask
Frequently asked questions
What does a business automation consultant do?
A business automation consultant finds repetitive work that costs a business time or money, such as chasing late payments or following up on quotes, and builds systems that do that work automatically. Clockwork Automation builds those systems for small businesses in San Diego County.
How much does business automation cost for a small business?
The first call is free. An automation audit is $500 and is credited toward a build. Builds are quoted at a fixed price after the audit, and monthly support starts at $500 per month.
How long does an automation build take?
Most builds take three to five weeks from signed proposal to live system, including testing with your real data.
Do I need to buy new software?
Most systems are built on a CRM (customer relationship manager) in an account you own, which usually costs under $20 per user per month. If you already use software that can do the job, we can build there instead.
Who owns the system after it's built?
You own your system, your account and your data. If you stop working with Clockwork Automation, everything keeps running in your account.
Will automated messages say the wrong thing to my customers?
No message goes out until you approve its wording. Every text and email follows rules you set, including opt-outs, quiet hours and which customers never get automated messages.
What is fractional operations?
Fractional operations means having a part-time head of operations without a full-time hire. Clockwork Automation runs a weekly operations meeting, reviews your dashboard each month, fixes processes hands-on and coaches your team leads, for $2,500 to $4,000 per month.
Do you set up our phone system?
Yes. Clockwork Automation sets up and supports your business phone numbers and texting, and connects them to your CRM hub so every call and text is logged to the right customer automatically.
Can I start with just one tool?
Yes. Pick whichever tool fits your business. On the first call we figure out together which one will pay off fastest. Every tool plugs into the same hub, so nothing gets rebuilt when you add more.
Do you only work with San Diego businesses?
Clockwork Automation is based in San Diego and meets clients in person across San Diego County. Businesses elsewhere can work together remotely.
Free 30-minute call
Find your biggest money leak in one conversation.
Tell us a little about your business. We'll reply within one business day to set up a time.
- No pitch deck, no obligation
- You leave with at least one fix you can use right away
- In person in San Diego County, or by video